Winning Task Orders on IDIQ/GWAC vehicles is challenging work. The greatest time, effort, and risk is in putting together the proposal response and doing it in a very compressed time frame. Task Order proposal responses are different than managing full GovCon RFPs. Companies are learning to drive greater efficiencies by changing their methods and tools to optimize the work. Our customers are cutting costs and the cycle times of Task Order responses by 30% and more. This can have a major impact on your Task Order business.
Most GovCon organizations use document management systems for proposal development work. These tools are used primarily for document storage and do very little to streamline and automate how the work gets done. The result is that a great deal of manual work is required. This is inefficient and exposes you to things falling through the cracks.
We get our productivity improvements by eliminating this manual work. We do this by streamlining and automating the work of Task Order proposal response. In the article How to reduce costs and cycle time of Task Order proposal responses we detail the three key areas that have the greatest impact on your productivity. They are 1) Reusing Proposal Assets, 2) Driving and Managing the Proposal Development Work and 3) Efficiently Engaging Teaming Partners.
We deliver these benefits to customers through three different R3 business solutions. The right business solution depends on your situation and objective. However, each solution uses a similar approach to Proposal Response. They all run on top of Microsoft SharePoint. Each Task Order has its own secure workspace. The work is streamlined and automated. And, you can access external resources such as proposal assets from within the workspace.
Below we’ll describe the three R3 solutions that are available to optimize your Task Order proposal response work.
1) Core Part of R3 IDIQ Task Order Management
The R3 IDIQ Task Order Management solution is a complete system for managing the work of winning Task Orders. It handles all aspects of the process from the opportunity intake, bid decision and Task Order management, to engaging with partners, through the proposal response. The optimized Task Order Proposal Response approach is a key part of the system.
2) Optimized Workspace for R3 WinCenter
R3 WinCenter is a solution for managing Federal Government RFPs in a single system that integrates capture and proposal management. In WinCenter you have Workspaces for each opportunity. They can be custom tailored to meet particular scenarios. Our customers using it for Task Orders have optimized Workspaces to drive productivity.
3) R3 Proposal Workspace for Existing SharePoint Environments
You can simply drop the R3 Proposal Workspace into an existing SharePoint environment. You will then use this Workspace for Task Order proposal responses along side your other uses of SharePoint. The Proposal Response work instantly becomes streamlined and automated with the full set of optimized R3 capabilities.